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Head of Administrative Operations

Date: Nov 29, 2018

Location: Korea (KOR), KR

Company: Green Climate Fund

Grade: IS-6

Deadline: 7 January 2019 (11:59 PM KST)

The mission of the Green Climate Fund is to assist developing countries to respond to climate change while bringing prosperity to their peoples.

Established in 2010, the GCF invests in transformational climate projects in the developing world. The Fund makes an ambitious contribution to global climate action and channels significant financial resources into developing countries to help build low-emission and climate-resilient societies.  It is country-driven and undertakes actions which reflect the circumstances of each country concerned and its national aspirations. The GCF is a key enabler of the 2015 Paris Agreement on Climate Change.

Since its establishment, the GCF has mobilized 10.3 billion USD, accredited 75 entities to channel its resources and approved 93 funding proposals for a total investment from the GCF of over $4.6 billion. In addition, the decision  has just been made to launch the first replenishment of the Fund.

The GCF’s diverse workforce is advancing its mission from its headquarters in South Korea. Our talented staff make unique contributions to the Fund, enriching the institution through their combined expertise and professional commitment.

 

Position description

The Head of Administrative Operations is responsible for the effective management of administrative services in accordance with the Fund’s guidelines and policies. S/He leads and guides the Administrative Team in the provision of results-oriented support services. Reporting to the CFO & Director of Support Services, the incumbent will act as the Fund’s Financial Controller and also has responsibility for administrative operations which encompasses general services, facilities management including health and safety and business continuity, and protocol.

 

Duties and responsibilities

The duties and responsibilities include but are not limited to the following areas:

  • Coordinates the preparation of the Funds annual budget and its presentation to the Board for approval;
  • Develops and maintains an adequate accounting system which records all financial transactions completely, accurately and on a timely basis in accordance with relevant regulations and laws, and with due accountability;
  • Responsible for ensuring that all administrative payments are made in a timely and accurate manner
  • Maintain sufficient cash flows to enable the Fund to conduct day to day business;
  • Provides a sound financial reporting system which produces accurate and timely financial information relating to the overall administration and management of the Fund which is consistent, reliable, complete and relevant to the required fiduciary standards; including monthly reports to the SMT and to the Board as required.
  • Ensures the production of annual financial statements which receive a clean external audit opinion and liaises with external auditors;
  • For the preparation of the annual financial statement of the fund, the Head also works closely with other divisions/unit to ensure that the Financial reporting requirements of approved funding proposals are adequately addressed in AMAs/FAAs, and financial reports are received in a timely manner; 
  • Acts as the focal point for interactions with the Trustees of the Fund to ensure full accountability of funds under the Administrative Budget;
  • Work closely with the ORMC and OIA to identify all financial risks and put in place sufficient internal controls to mitigate those risks;
  • Ensures a system of internal controls in all administrative areas to minimize the possibility of error, fraud and misappropriation;
  • Provide strategic vision to the review and development of administrative systems, policies and procedures, while at the same time continuously improving consistency, coherence and client orientation;
  • Ensures the optimal utilization of administrative resources and highest standards of service and delivery of all administrative operations;
  • Directs the organization of administrative work and distribution of resources across the unit ensuring efficient and effective administrative operations in response to secretariat needs;
  • Represents the Secretariat in negotiations and consultations on a range of

administrative matters;

  • Chairs/participates in joint advisory bodies, committees and SMT Sub-Committees as required;
  • Working closely with OGC, liaises with the host government in relation to the interpretation and application of the Fund Headquarters Agreement, and in relation to the provision of office facilities;
  • Act as the focal point on administrative matters related to international organizations in Korea.

 

Expected experience and qualifications*

  • Master’s degree in business management, accounting or related fields. Professional qualifications in finance would be an asset;
  • Fifteen (15) years of successful relevant work experience in progressively responsible financial and support services leadership positions in similar organizations, in an international setting;
  • Experience in managing medium size and multi-cultural teams;
  • Ability to exercise a high degree of prudence and diplomacy;
  • Possessing excellent and highly effective communication skills;
  • Strong problem solving and creative skills as well as the ability to exercise sound judgment and make decisions based on timely and accurate analyses;
  • a strong sense of urgency and results-orientation;
  • Customer/team orientation—recognizes the importance of responding to the needs of both internal and external clients and fosters active cooperation among colleagues in the pursuit of organizational goals;
  • Influencing skills—persuades, convinces and creates buy-in for ideas and initiatives in order to advance goals and strategies;
  • Leadership—develops the vision and implements the strategy for the business area;
  • Management – engages and motivates his/her team to do their best work;
  • Excellent written and oral communication skills in English are essential for this position; knowledge of another UN language would be an advantage.

 

 

*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. The above criteria should be seen as indicators of the experience and skills that would qualify candidates for consideration. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.

Applications from women and nationals of developing countries are strongly encouraged.