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Head of Administrative Operations

Date: Apr 6, 2019

Location: Korea (KOR), KR

Company: Green Climate Fund

Grade: IS - 7

Deadline: 2 May 2019 (11:59 PM KST)

The mission of the Green Climate Fund is to assist developing countries to respond to climate change while bringing prosperity to their peoples.

Established in 2010, the GCF invests in transformational climate projects in the developing world. The Fund makes an ambitious contribution to global climate action and channels significant financial resources into developing countries to help build low-emission and climate-resilient societies.  It is country-driven and undertakes actions which reflect the circumstances of each country concerned and its national aspirations. The GCF is a key enabler of the 2015 Paris Agreement on Climate Change.

Since its establishment, the GCF has mobilized 10.3 billion USD, accredited 75 entities to channel its resources and approved 93 funding proposals for a total investment from the GCF of over $4.6 billion. In addition, the decision  has just been made to launch the first replenishment of the Fund.

The GCF’s diverse workforce is advancing its mission from its headquarters in South Korea. Our talented staff make unique contributions to the Fund, enriching the institution through their combined expertise and professional commitment.

 

Position description

The Head of Administrative Operations is responsible for the effective management of administrative services in accordance with the Fund’s guidelines and policies. S/He leads and guides the Administrative Team in the provision of results-oriented support services. Reporting to the CFO & Director of Support Services, the incumbent is responsibile for administrative operations which encompass general services, facilities management including health and safety and business continuity/emergency plan, conference services, procurement and travel These responsibilities may be subject to change according to the needs of the Fund.

 

Duties and responsibilities

The duties and responsibilities include, but are not limited, to the following:

  • Manage everyday operations and implement measures to ensure the highest standards of service and delivery to the Secretariat, from all administrative services;
  • Create and manage a Conference and Events Unit which will provide operational and logistics support for Secretariat events and conferences;
  • Provide management for the Procurement Unit which oversees procurement of goods and services, recruitment of individual consultants, travel, and procurement as they relate to Readiness programmes and funding proposals;
  • Continue to build a General Services and Facilities Management Unit that provides all the physical facilities and services the Secretariat needs for its day-to-day business, and ensures the highest level of staff welfare and security in the workplace;
  • Responsible for maintaining the plan for staff and their families in the case of major emergencies;
  • Ensures a system of internal controls in all administrative areas to minimize the possibility of error, fraud and misappropriation;
  • Provides strategic vision to the review and development of administrative systems, policies and procedures, while at the same time continuously improving effectiveness, integration, and client orientation;
  • Represents the Secretariat in negotiations and consultations on a range of administrative matters;
  • Chairs/participates in joint advisory bodies, committees and SMT Sub-Committees as required;
  • Working closely with the Office of the General Counsel (OGC), liaises with the host government in relation to the interpretation and application of the Fund Headquarters Agreement, and in relation to the provision of office facilities;
  • Act as the focal point on administrative matters related to international organizations in Korea.

 

Required experience and qualifications*

  • Master’s degree in business management or related fields.
  • Fifteen (15) years of successful relevant work experience in progressively responsible support services leadership positions in similar organizations, in an international setting;
  • Experience in managing medium size and multi-cultural teams;
  • Ability to exercise a high degree of prudence and diplomacy;
  • Possessing excellent and highly effective communication skills;
  • Strong problem solving and innovation skills
  • The ability to exercise sound judgment and make decisions based on timely and accurate analyses;
  • Customer/team orientation—recognizes the importance of responding to the needs of both internal and external clients and fosters active cooperation among colleagues in the pursuit of organizational goals;
  • Influencing skills—persuades, convinces and creates buy-in for ideas and initiatives in order to advance goals and strategies;
  • Leadership—develops the vision and implements the strategy for the business area;
  • Management – engages and motivates his/her team to do their best work;
  • Excellent written and oral communication skills in English are essential for this position; knowledge of another UN language would be an advantage.

 

 

*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. The above criteria should be seen as indicators of the experience and skills that would qualify candidates for consideration. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.

Applications from women and nationals of developing countries are strongly encouraged.